Small businesses can save much of their resources by being reasonable and smart with their use of office materials. A lot of small business owners and employees overlook the fact that resources wasted on administrative tasks will come back to hurt them in the future. Printing is one of the most common administrative tasks that rapidly add to the overall operational cost.
Before you click on the ‘Print’ button on the screen, take a moment to consider this — a bottle of Cristal Champagne costs around $300, but if you put black ink on the same 750-ml container for your inkjet printer, the cost is around $1,350. According to a study conducted by IDC, it will be estimated that more than 314 million inkjet cartridges will be used in Europe, Africa, and the Middle East in 2013. So whether you use a Dell inkjet ink cartridge for your home office or a laser printer, here are a few tips on how you can save on overall printing cost.
Take advantage of your printer’s economy mode
Not every page of your document needs to be perfect for framing. If you are just cranking a draft of a business presentation or school paper, use your printer’s economy or fast draft mode. Staying true to its name, this setting consumes less ink, resulting to lighter yet readable output. Before hitting the Print button, check your printer’s settings from the Print dialog box. Search for the Draft Mode, Toner Saver, or Economy Mode setting. If you think you can live with these results, consider making it as a default setting, turning to standard mode only for papers that need to look their best.
Purchase separate cartridges
Save on your home office’s printing cost by buying a printer that utilizes separate ink cartridges for every color, rather than a single cartridge that has all colors. If you purchase a printer with combined color cartridge, you end up getting rid of the color cartridge even if only one color is depleted. Find a printer that uses separate color cartridges, and reduce your printing expense in the long run.
Get a laser printer
If your business doesn’t print out photos or images that much but produces more text documents and web receipts, then you can save money by getting an affordable laser printer for routine jobs. While laser printers are still more expensive than inkjets, the toner’s cheaper-per-page expenses can pay for the difference over time.
Beware of any hidden printer costs
Today, you can find software programs that monitor consumable expenses, such as paper and ink. However, small and mid-size businesses need to know about the headache factor. Maintenance, compatibility, installation, and loss productivity during paper jams are among the few headaches that may add up cost over time.
Saving on Ink Cartridges
Do you have a Dell inkjet printer, an HP inkjet printer, or a Lexmark inkjet printer in your home office? Aside from the tips mentioned above, you can save on operational cost by using only the kind of printer ink designed for your printer – so, Dell Inkjet Ink for your Dell printer, and HP ink for your HP printer. Although a lot of people use generic ink to save cash, you actually end up hurting your printer and wasting more ink in the long run.
In addition, even though the printer ink is already protected by a cartridge, it will start to take on air the moment you start using it. Avoid losing ink to air by using it once a week to circulate the printer ink. You can also remove the cartridges from the printer and shake it up at least once a week.